Replace your $4,000/mo receptionist for $499.
AI handles every call, every email, every appointment text, every follow-up. 24/7. No sick days. No callouts. No ramp time. Live in 5 days.
Starter
Replace your front desk on calls, email, and appointment texts.
- AI Receptionist (inbound calls, 24/7)
- Email auto-handling + routing
- SMS appointment reminders
- Call + email transcripts daily
- Caller ID + spam-filter tuning
Pro
Starter, plus the calendar and the lead-follow-up work.
- Everything in Starter
- Calendar booking + rescheduling
- Lead intake from web forms
- 3-touch follow-up sequences
- Missed-call → text-back automation
- Weekly summary to owner
Enterprise
Multi-location, custom workflows, and the full ops dashboard.
- Everything in Pro
- Custom workflows (webhooks + APIs)
- Owner alerts via Slack + Telegram
- Automated review requests post-service
- Reporting dashboard (calls, bookings, revenue)
- Priority onboarding (48-hr)
What your AI assistant does every day
Answers every call
Inbound calls answered in under a second, in your brand voice. Qualifies the caller, answers common questions, routes to you only when it matters.
Handles your inbox
Reads incoming email, classifies by intent (lead / support / spam / invoice), drafts replies, and escalates anything that needs a human.
Sends appointment texts
24-hour and 1-hour SMS reminders. Two-way replies so customers can confirm, reschedule, or cancel without calling you.
Books the calendar
Pro+. Reads your calendar, offers real open slots on the phone and in chat, and books live. No "we'll call you back."
Catches lead intake
Pro+. Every form fill on your site is picked up, enriched, and entered into your CRM or Google Sheet instantly — no lost leads.
Follows up on every lead
Pro+. Three-touch sequence (call, email, SMS) runs automatically until the lead books or opts out. No lead goes cold.
Human assistant vs APEX AI assistant
| Dimension | Human admin | APEX AI assistant |
|---|---|---|
| Hours covered | 40 / week | 24 / 7 / 365 |
| Sick days / PTO | ~15 days/year | Zero |
| Ramp time | 2–4 weeks | 5 days end-to-end |
| Monthly cost (loaded) | ~$4,000 | $499 – $1,299 |
| Handles 10 calls at once | No — calls roll to voicemail | Yes, unlimited concurrent |
| Consistent tone + script | Varies by mood | Identical every call |
| Forwards notes to CRM automatically | Manual | Every conversation, instantly |
| Scales to multiple locations | New hire per location | Same assistant, all locations |
Built for service businesses that miss calls and lose leads
Dentists + medical
Appointment reminders, insurance pre-screens, cancellation fill-ins.
Law firms
Intake qualification, conflict checks, consult scheduling, follow-ups.
Plumbers + trades
After-hours emergency triage, ETA texts, crew routing confirmations.
Salons + spas
Online booking, deposit collection, 24-hr reminder + rebook texts.
Real estate
Showing requests, listing Q&A, buyer pre-qual, post-tour follow-up.
Auto + home services
Quote intake, appointment texts, review requests after every job.
Frequently asked
How does the 30-day free trial work?
You pay the $500 setup fee up front. It covers onboarding + your first month. The monthly subscription doesn't bill until day 31. Cancel any time during the trial and you owe nothing beyond the setup fee you already paid. If you cancel after day 31 you keep service through the end of the billing period.
How fast can we be live?
5 business days end-to-end. Day 1–2: we clone your voice persona, map your hours, and wire up your inbox. Day 3–4: testing and phone-tree tuning. Day 5: live. You can go live sooner on a rush setup if your stack is already connected.
What do we need to give you?
Your business hours, top 3 services the AI should know about, your main phone number to forward, and either a Google account for the calendar or a CRM login. That's it — everything else we handle on our side.
Does it sound like a robot?
No. We use ElevenLabs-grade voice synthesis with sub-800ms response latency and your choice of voice persona. Most callers never realize it's AI — and the ones who figure it out usually say it handled things better than the last human who answered.
Can it book into my existing calendar?
Yes, on Pro and Enterprise. We integrate with Google Calendar, Microsoft 365, Calendly, Cal.com, and most practice-management systems. Starter doesn't book — it passes the callback to you via text.
What happens if the AI can't answer something?
It transfers the call to you live (if you're available) or takes a voicemail + transcript and texts it to you. You decide the escalation rules during setup. You always get the transcript within seconds.
How is this different from the standalone AI Receptionist product?
The AI Receptionist handles calls only. The All-in-One Assistant bundles calls + email + SMS reminders + calendar + lead intake + follow-ups into one subscription — everything a human admin would do, for less than an eighth of the cost.
Who's behind this?
Michael Martinez (APEX Ops, San Diego) and the same AI engineering stack that runs 11 local businesses in production. Our AI Receptionist has been live on real customer phone lines since 2025. This bundles that tech with the email + scheduling + follow-up stack we run internally.
Stop paying $4,000/mo for a job AI does better.
30-day free trial. Cancel anytime. Live in 5 days.
Pick a tier →